BuildLedger
Build More.
Manage Less.
One place to price a job, book the trades, catch every cost, bill the client with proof attached, and see your margin while you can still do something about it.
Free for 14 days • Then charged automatically unless you cancel • No lock-in contract
Built for the jobs you actually run
Hours of admin saved a week
Supplier invoices captured for you
Faster payment from clients
To check and approve an invoice
Two-way sync with Xero now. MYOB is coming soon. Invoices are captured straight out of Gmail and Outlook.
Running a Building Business Shouldn’t Mean Running an Admin Empire
Sound familiar?
Drowning in Invoices
Supplier invoices scattered across emails. Hours spent data-entering, matching to jobs and reconciling with your accountant.
Flying Blind on Margin
You don't know the real profit until the job's done. Budget blowouts, missed variations, and margin that vanishes mid-build.
Clients Ringing for Updates
The same three questions every week. Invoices queried because nobody can see what is behind them. Payments held up while it gets sorted.
Six Tools That Ignore Each Other
Spreadsheets for budgets, email for invoices, a calendar for trades, paper for safety. Nothing talks, so you are the integration.
Five Things That Eat Your Week
Here is each one, and the screen in BuildLedger that deals with it.
Show them the finished job, not a PDF
Build the quote as a journey your client taps through on their phone: their space today, the transformation, what is included, your crew, your past work, then the price. The before/after step is the one they screenshot and send to their partner.
- Drag-to-reveal before and after, built from the photos already on the job
- Your story, crew and past jobs written once and reused on every quote you send
- They accept it on the phone — and you see which steps they actually read
Before
The transformation
Drag to reveal the finished result
Everyone knows where they are meant to be
One set of bookings behind the day board, the week board and the Gantt chart. Put someone on a job and they get a text; the client gets one the day before you turn up.
- Crew, subbies, deliveries and client visits on the same board
- Task dependencies and a critical path on the Gantt
- Site forecast on the board, so a wet Wednesday is a decision, not a surprise
Supplier invoices file themselves
Connect Gmail or Outlook, or forward invoices to your own BuildLedger address. The AI reads the supplier, the dates, the GST and every line, and files it against the right job and cost category.
- No downloading PDFs, no typing figures into a spreadsheet
- Anything it is unsure about is flagged for you, not guessed at
- Approve it once and it reaches the budget and your accounting software
Find the blowout while it is still worth finding
Budget against committed against actual, for every cost category on every job — updated as the invoices land, not when the job is finished and the money has gone.
- Every figure opens the documents behind it — orders, invoices, timesheets
- Approved variations revise the budget; pending ones are shown as exposure
- Say what a category has left to cost and the forecast follows you
Send the proof with the claim
Progress claims built from what has actually been done, with the supplier invoices attached as evidence. Clients query far less when they can see what they are paying for.
- Evidence bundles attached automatically — or held back, per send
- Emailed from your own address, copied to whoever needs it
- Pushed into Xero the moment it goes out. MYOB is coming soon.
From the First Phone Call to the Last Payment
Every step happens in one place, and each one hands the next its work — so nothing gets re-typed, and nothing falls between two apps.
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1
Enquiry
Scored against the work you want
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2
Estimate
Drafted from your scope, priced your way
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3
Quote
Tapped through and accepted on a phone
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4
Schedule
Crew, subbies and deliveries booked
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5
Costs
Captured out of your inbox and filed
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6
Claim
Raised with the evidence attached
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7
Paid
Tracked, and chased without you
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8
Xero
Reconciled without re-keying a figure
The Best Answer to “How’s It Going?” Is a Link
Your clients get their own secure portal: where the job is up to, this week’s photos, the invoice and the supplier invoices behind it, and any variation waiting on them. They stop ringing, and they stop querying.
Progress they can see
Photos and milestones posted as the job moves, so nobody is guessing.
Invoices with the proof attached
The supplier invoices behind a claim, one tap away. Disputes largely stop happening.
Variations approved in writing
Priced, sent, approved or declined — and recorded, which is the part that matters later.
Quotes they tap through
A quote journey rather than a PDF: your work, your team, your past jobs, then Accept.
Try Two Bits of It Right Now
No account, no card, no sales call.
Throw a Supplier Invoice at It
Upload any supplier invoice and watch the AI pull out the supplier, the dates, the totals, the GST and every line item. Use a real one off your desk.
Try the AI scannerWork Out What Admin Is Costing You
A two-minute audit of where your week actually goes, and what those hours are worth. Most builders lose 10–20 hours a week to it.
Take the Time AuditAnd the Rest of the Business, Too
The tour covers the five that hurt most. These come in the same subscription.
Built Here, for the Way It Works Here
Not an American product with a metric conversion bolted on the side.
GST that adds up
GST handled per line, per basis, on both sides of the ledger. Inclusive or exclusive, part-GST-free bills, imports — the arithmetic matches the paper.
Xero
Two-way sync with Xero now: contacts in, invoices and bills out, payments back, timesheets to the pay run. MYOB is coming soon. Your bookkeeper keeps their workflow.
ABN, AUD, AEST
ABNs on documents, AUD by default, and dates and pay periods worked out on your own clock — not a server in another hemisphere.
WHS built in
SWMS, inductions, site sign-in, toolbox meetings and incident reports, in the same place as the job they belong to.
What Changes in the First Two Months
Builders using BuildLedger spend less of the week on admin and more of it doing what they are actually good at.
Get 10+ hours a week back
No data entry, no email sorting, no matching receipts to a spreadsheet on a Sunday night.
Get paid about 30% faster
Transparent claims with the evidence attached mean far fewer queries, and a query is what a late payment usually is.
Know your real margin before the end
Live budget against committed against actual, per cost category. Spot the overrun while it is still small.
Win the next one on the last one
Progress photos, a proper portal and quotes that show your past work. Clients who can see what you did refer you.
Average results after 60 days
Real Impact
Invoices captured for you
Avg. review time
Faster payments
Saved per week
Take BuildLedger Anywhere
The native iOS and Android apps are here. Snap supplier invoices on site, log hours, and check where a job is up to straight from your phone.
Not on BuildLedger yet? Start a trial, then sign in on the app with the same account.
Start 14-Day Free TrialWhy Builders Choose BuildLedger
Not just another construction app. A smarter way to run your business.
AI Does the Admin
Other platforms give you empty forms. BuildLedger captures invoices, extracts the data and categorises the cost. You review and approve.
Try It Before You Pay
14-day free trial on every plan, with nothing held back. Plans start from $150/month with no lock-in contract. Free for 14 days, then charged automatically unless you cancel.
Built for Australia
GST calculations, ABN fields, Australian-hosted, AUD defaults, and Xero sync. MYOB is coming soon. Made here, for the way jobs run here.
What BuildLedger Does
BuildLedger is a web-based construction management application for Australian builders and construction businesses. It brings the day-to-day running of a building company into one secure online platform, so you can manage your jobs without juggling spreadsheets, email folders and disconnected apps.
With BuildLedger you can manage construction projects from quote to handover, prepare estimates and quotes, track project budgets against actual costs, capture and process supplier invoices, raise invoices to your clients, schedule trades and tasks with Gantt charts, record work health & safety compliance, and give your clients a secure portal to follow progress. It also syncs with Xero so your accounting stays up to date.
How BuildLedger uses your Google account
Connecting a Google (Gmail) account to BuildLedger is optional. If you choose to connect it, BuildLedger reads incoming emails so it can automatically detect supplier invoices sent to you, extract the invoice details, and file them against the right project — saving you from manual data entry. BuildLedger only accesses the email data needed to provide this feature, never sells your data, and you can disconnect your Google account at any time. For full details see our Privacy Policy.
Ready to Run Your Business, Not Your Paperwork?
Join Australian builders who save 10+ hours per week and get paid 30% faster
Sign up today and get full access from day one — no lock-in contract
Free for 14 days, then charged automatically unless you cancel
How it works: Create your account, pick the plan that fits and start building. Plans are $150/month (Base), $299/month (Pro), or $474/month (Premium).
Running the job
Invoicing & finance
Team & clients
How It Works
Create Your Account
Sign up in minutes — your 14-day trial starts straight away
Set It Up Your Way
Add your business, your team and your first job — nothing to wait for
Run Your First Job On It
Plans from $150/month — cancel any time
Free for 14 days • Then charged automatically unless you cancel • No lock-in contract
Bank-level security
Australian hosted
Priority support