For Carpenters

Stop Drowning in
Timber Yard Invoices

Between Bowens runs, Bunnings trips, and specialist timber orders, your invoices pile up faster than sawdust. BuildLedger captures every supplier invoice automatically, tracks material costs per job, and helps you quote future work with real numbers.

Get Started Free See How It Works

Thompson Deck Build

On Budget

Bowens - Merbau Decking

Auto-captured from email

$4,870.00

Bunnings - Hardware & Fixings

Categorised to Materials

$1,245.80

ITI Timbers - Structural Pine

Pergola addition - quoted extra

$2,380.00

Budget $18,000
Spent (materials + labour) $12,495 (69%)

Sound Familiar?

Every chippie deals with these headaches. BuildLedger fixes them.

Invoices from Every Yard

Bowens, Bunnings, ITI Timbers, your local hardwood supplier - every job means invoices from multiple timber and hardware yards scattered across your inbox and ute console.

No Idea What a Job Really Cost

You finish a deck or pergola build but can't tell exactly what the materials cost. Timber, fixings, stain, hardware - it's all mixed together across multiple receipts and jobs.

Quoting Blind on Future Jobs

Without knowing your real material costs from previous builds, you're guessing on quotes. Underquote and you lose money. Overquote and you lose the job.

How BuildLedger Works for Carpenters

Step 1

Timber Yard Invoices Captured Automatically

Bowens, Bunnings, ITI Timbers - their invoices arrive in your email and BuildLedger grabs them automatically. No more digging through your inbox or glovebox at BAS time.

  • Email inbox monitoring - invoices captured as they arrive
  • AI extracts vendor, amount, GST, line items, and due date
  • Learns your suppliers over time - auto-categorises to the right job
Incoming Invoices
Bowens - Timber Order Auto-matched
Bunnings Warehouse Auto-matched
ITI Timbers - Special Order Needs review
Thompson Deck Build - Cost Breakdown
Structural Timber $4,870 / $5,500
Decking Boards $3,200 / $3,500
Hardware & Fixings $1,245 / $1,200
Stain & Finish $380 / $600
Step 2

Track Material Costs Per Job in Real Time

Every invoice is categorised to the right job and material type - structural timber, decking, hardware, finishes. See exactly where the money's going on each build as it happens.

  • Budget vs actual per material type - spot overruns early
  • Know your real material cost per job for better future quotes
  • GST handled automatically - BAS time sorted
Step 3

Bill Clients with Full Evidence

Create client invoices with all the timber yard receipts attached. Show them exactly what the Merbau cost, what the fixings cost, and what your labour is. Transparent billing means faster payment.

  • Evidence bundles link supplier invoices to client charges
  • Progress claims for bigger jobs or final invoice - your choice
  • Clients pay faster when they can see exactly what they're paying for
Client Invoice #INV-2024-047
Sent
To: Mark & Lisa Thompson
Merbau decking - materials $4,870.00
Hardware & fixings $1,245.80
Labour - deck install $3,600.00
Builder margin $1,457.37
Total (inc GST) $12,290.49
4 supplier invoices attached as evidence

Built for How Carpenters Actually Work

Timber Yard Invoice Capture

Bowens, Bunnings, ITI Timbers - invoices from all your timber and hardware suppliers are captured automatically from your email.

Per-Project Materials Tracking

Know exactly what timber, hardware, and fixings cost on each job. No more guessing what a deck build actually costs in materials.

Real-Time Cost Visibility

See budget vs actual on every job as invoices come in. Spot material cost blowouts before they eat your margin.

Client Invoicing with Evidence

Attach original timber yard invoices to your client bills. Full transparency that builds trust and gets you paid without arguments.

Xero Integration

Two-way sync with Xero. Invoices, contacts, and payments flow automatically. Your bookkeeper stays happy.

GST Sorted

GST extracted from every timber yard invoice automatically. BAS time is no longer a week of sorting receipts at the kitchen table.

Common Questions from Carpenters

Yes. BuildLedger connects to your email and captures invoices from Bowens, Bunnings, ITI Timbers, and any other supplier that emails you invoices. The AI extracts all the details - line items, amounts, GST, due dates - so you don't have to type a thing. It learns your regular suppliers and auto-categorises them over time.
Absolutely. Every invoice is linked to a specific job, so you can see the total material cost for a deck build, pergola, or house frame. You can also break it down by category - structural timber, decking boards, hardware, finishes. This makes quoting future similar jobs much more accurate.
When you know exactly what materials cost on your last three deck builds, you can quote the next one with confidence. BuildLedger gives you real cost data from completed jobs, so you're not guessing on timber prices or forgetting to account for fixings and consumables. Better quotes mean better margins.
Yes. BuildLedger has a two-way Xero integration. Supplier invoices push to Xero as bills, client invoices push as sales invoices, and contacts sync automatically. No double-handling - your bookkeeper or accountant will thank you.
Unlimited jobs. Whether you're building a deck, framing a house, and fitting out a pergola all at the same time, BuildLedger keeps every job's costs, invoices, and client billing completely separate. No more mixing up which timber order was for which job.

BuildLedger Also Works For

Renovation Builders Residential Builders Electricians Plumbers Landscapers Roofers Painters Concreters Tilers

Ready to Know What Your Jobs Actually Cost?

Join Australian carpenters who've stopped guessing on quotes and started tracking real costs. Get started in minutes.

Get Started Free View Pricing

No credit card required. 30-day money-back guarantee.