For Tilers

Stop Losing Margin on
Tiling Material Costs

Tile invoices from multiple stores, adhesive and grout costs that eat into your margin, and clients changing tile selections mid-job. BuildLedger captures your supplier invoices automatically, tracks every material cost, and creates transparent client invoices backed by evidence.

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Tiling Jobs

3 Active

Bathroom Floor & Wall - Toorak

Beaumont Tiles - porcelain 600x600

$3,640.00

Kitchen Splashback - Hawthorn

National Tiles - subway tiles + adhesive

$1,280.00

Pool Surround - Templestowe

Amber Tiles - non-slip pavers + waterproofing

$5,920.00

Total Material Costs This Month $10,840
Invoiced to Clients $9,180 (85%)

Sound Familiar?

Every tiler deals with these headaches. BuildLedger fixes them.

Invoices from Multiple Tile Stores

Beaumont Tiles, National Tiles, Amber Tiles - you're buying from different stores for different jobs. Invoices pile up and matching them to the right job is a headache you don't need.

Hidden Material Costs

Adhesive, grout, waterproofing membrane, trims, and spacers - these costs add up fast and eat into your margins. If you're not tracking them per job, you're probably underquoting.

Mid-Job Tile Changes

Client changes their mind on tiles halfway through? Now you've got returns, re-orders, and price differences to track. Without a system, the cost difference vanishes into thin air.

How BuildLedger Works for Tilers

Step 1

Tile Supplier Invoices Captured Automatically

Beaumont Tiles, National Tiles, Amber Tiles - their invoices arrive in your email and BuildLedger grabs them automatically. No more digging through receipts or chasing up tile store statements.

  • Email inbox monitoring - invoices captured as they arrive
  • AI extracts tile type, quantity, adhesive, grout, GST, and total
  • Learns your trade accounts - auto-categorises to the right job
Incoming Invoices
Beaumont Tiles Auto-matched
National Tiles Auto-matched
Amber Tiles Needs review
Bathroom Floor & Wall Toorak - Cost Breakdown
Tiles (porcelain 600x600) $2,100 / $2,200
Adhesive & primer $380 / $400
Grout & silicone $260 / $200
Waterproofing membrane $480 / $550
Step 2

Track Every Material Cost Per Job

Tiles, adhesive, grout, waterproofing, trims - every material is tracked against the right job. You'll know exactly what each bathroom, kitchen, or outdoor area cost in materials.

  • Budget vs actual per job - catch overruns before they blow your margin
  • Track adhesive, grout, and waterproofing separately - the costs that sneak up on you
  • GST handled automatically - BAS time sorted
Step 3

Bill Clients with Full Evidence

Create client invoices with the original tile store receipts and materials invoices attached. When a client queries the cost of their bathroom tiles, you've got the dockets to prove every dollar.

  • Evidence bundles link tile store receipts to client charges
  • Show tile quantities, adhesive, grout, and waterproofing costs transparently
  • Clients pay faster when they can see exactly what they're paying for
Client Invoice #INV-2024-063
Sent
To: James & Sophie Chen
Porcelain tiles (24m²) $2,100.00
Adhesive, grout & waterproofing $1,120.00
Trims & accessories $280.00
Labour - 3 days $2,400.00
Total (inc GST) $6,490.00
5 supplier invoices attached as evidence

Built for How Tilers Actually Work

Tile Supplier Invoice Capture

Beaumont, National, and Amber Tiles invoices are pulled from your inbox automatically. No more hunting through emails or keeping shoe boxes of receipts.

Materials Cost Tracking

Track tiles, adhesive, grout, waterproofing membrane, trims, and spacers separately. See exactly which materials are eating into your margins on each job.

Per-Job Costing

Every tile purchase, bag of adhesive, and tub of grout is allocated to the right job. Know your true material cost per square metre so you can quote accurately.

Transparent Client Billing

Attach original tile store invoices to your client bills. Show them exactly what the tiles, adhesive, and waterproofing cost so there's no argument about materials.

Xero Integration

Two-way sync with Xero. Invoices, contacts, and payments flow automatically. Your bookkeeper gets clean data without you lifting a finger.

GST Sorted

GST extracted from every tile supplier invoice automatically. When BAS time comes, everything is already categorised and ready to go.

Common Questions from Tilers

BuildLedger connects to your email and monitors for invoices from Beaumont Tiles, National Tiles, Amber Tiles, and any other supplier. When an invoice arrives, it's automatically captured and the AI extracts tile types, quantities, adhesive, grout, GST, and total. You just review and allocate to the right job.
Yes. You can break down material costs into tiles, adhesive, grout, waterproofing membrane, trims, and any other category. This gives you a clear picture of where your material costs really go on each job, so you can quote more accurately in future.
BuildLedger handles variations cleanly. When a client changes their tile selection, the original purchase and the new purchase are both tracked against the job. You can see the cost difference at a glance and include it as a variation on the client invoice, so nothing slips through the cracks.
Yes. BuildLedger has a two-way Xero integration. Tile supplier invoices push to Xero as bills, client invoices push as sales invoices, and contacts sync automatically. Your bookkeeper gets clean, categorised data without you having to do anything.
Unlimited. Whether you're tiling one bathroom or running ten jobs across multiple sites, BuildLedger keeps every project's tile costs, supplier invoices, and client billing separate and organised.

BuildLedger Also Works For

Renovation Builders Residential Builders Electricians Plumbers Carpenters Landscapers Roofers Painters Concreters

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