Stop Losing Track of
Landscaping Material Costs
Nursery runs, hardscaping materials, soil deliveries, mulch orders - your invoices come from everywhere. BuildLedger captures them all automatically, tracks costs per project, and helps you quote with confidence even when prices shift seasonally.
Patel Backyard Makeover
On BudgetFlemings Nursery - Plants & Trees
Auto-captured from email
$3,420.00
Boral - Pavers & Concrete
Categorised to Hardscaping
$5,680.00
Adbri Masonry - Retaining Wall Blocks
Categorised to Retaining
$2,150.00
Sound Familiar?
Every landscaper deals with these headaches. BuildLedger fixes them.
Costs Scattered Everywhere
Nursery runs, paver deliveries, soil orders, mulch drops - every job generates invoices from half a dozen different suppliers and they end up everywhere except where you need them.
Seasonal Prices Wreck Your Quotes
Plant prices change with the seasons, aggregate costs shift with demand, and you quoted that job three months ago at last season's rates. Without historical cost data, every quote is a gamble.
Dozens of Small Invoices Per Job
Unlike trades with one or two big suppliers, landscaping means loads of small invoices - plants from one nursery, pavers from another, soil from a third. Keeping them all organised is a nightmare.
How BuildLedger Works for Landscapers
Nursery & Supplier Invoices Captured Automatically
Flemings Nursery, Boral, Adbri Masonry, your local soil yard - their invoices arrive in your email and BuildLedger grabs them automatically. No more chasing receipts at the end of the month.
- Email inbox monitoring - invoices captured as they arrive
- AI extracts vendor, amount, GST, line items, and due date
- Learns your suppliers over time - auto-categorises to the right project
Track Materials Cost Per Project in Real Time
Every invoice is categorised - plants, hardscaping, retaining, soil and drainage - so you see exactly where the budget is going on each landscaping job as it happens.
- Budget vs actual per category - spot overruns before they blow out
- Compare costs across seasons to quote smarter
- GST handled automatically - BAS time sorted
Bill Clients with Full Transparency
Create client invoices with all the nursery receipts and materials invoices attached. Show them exactly what the plants cost, what the pavers cost, and what your labour and expertise are worth.
- Evidence bundles link supplier invoices to client charges
- Progress claims for bigger landscape jobs or final invoice - your call
- Clients pay faster when they trust the numbers
Built for How Landscapers Actually Work
Nursery & Supplier Invoice Capture
Flemings, Boral, Adbri, your local soil yard - invoices from all your nurseries and materials suppliers are captured automatically from email.
Materials Cost Tracking
Know exactly what plants, pavers, soil, and drainage cost on each job. No more guessing what a backyard makeover actually costs in materials.
Seasonal Cost Comparison
Compare material costs across seasons and suppliers. Quote winter jobs using winter prices and summer jobs using summer prices - no more nasty surprises.
Transparent Client Billing
Attach original nursery and materials invoices to your client bills. Full transparency that builds trust and gets you paid faster.
Xero Integration
Two-way sync with Xero. Invoices, contacts, and payments flow automatically. No double-handling for you or your bookkeeper.
GST Sorted
GST extracted from every supplier invoice automatically. When BAS time comes, everything is already categorised and ready to go.
Common Questions from Landscapers
BuildLedger Also Works For
Ready to Take Control of Your Landscaping Costs?
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