Invoice Management

Stop Chasing
Supplier Invoices

BuildLedger automatically captures supplier invoices from your email, extracts all the details with AI, and links them to your projects. Then create transparent client invoices with full evidence bundles.

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Supplier Invoices

12 New

Bunnings Warehouse

INV-2024-0847 • Smith Renovation

$2,847.50

Sparky's Electrical

Needs categorization

$4,200.00

Plumbing Plus

Processing...

$1,650.00

80%+

Auto-captured invoices

Supplier Invoice Automation

From email to categorized invoice in under 2 minutes

Automatic Email Capture

Connect your Gmail or IMAP email account. BuildLedger polls every 5-10 minutes and automatically detects supplier invoices. No more manual forwarding or downloading PDFs.

  • Gmail OAuth or IMAP integration
  • Automatic PDF attachment detection
  • De-duplication prevents double processing

Invoice #INV-2024-0847

From: accounts@bunnings.com.au

Captured

Electrician Quote

From: info@sparkyselectrical.com.au

Processing

Extracted Details

95% Confidence

Vendor

Bunnings Warehouse

ABN

26 004 221 022

Invoice Number

INV-2024-0847

Due Date

15 Feb 2024

Line Items

90x45 Framing Timber x 50 $2,275.00
Nails 75mm Box x 4 $313.64
Subtotal $2,588.64
GST (10%) $258.86
Total $2,847.50

AI-Powered OCR Extraction

Our machine learning extracts vendor details, ABN, invoice numbers, dates, line items, GST amounts, and totals automatically. High-confidence matches are flagged for quick approval.

  • Extracts vendor, ABN, dates, amounts
  • Line item detection with quantities
  • Confidence scores for accuracy
  • Learns from vendor-specific templates

Transparent Client Invoicing

Build trust with evidence bundles that show exactly where costs come from

Evidence-Backed Invoices

When you invoice clients, attach the actual supplier invoices, photos, and documentation that justify every cost. No more disputes or questions about what they're paying for.

  • Link supplier invoices as evidence
  • Attach project progress photos
  • Show transparent cost breakdown
  • Track payment status and history

Invoice #

CI-2024-0042

Paid
Project Smith Home Renovation
Client John & Sarah Smith
Amount $12,450.00

Evidence Bundle (3 items)

Bunnings Invoice #847 - $2,847.50
Sparky's Electrical - $4,200.00
Progress Photos (12 images)

Complete Invoice Workflow

From supplier invoice to client payment

1

Receive

Supplier invoice arrives in your email and is automatically captured

2

Categorize

Assign to project and cost category (Framing, Electrical, etc.)

3

Invoice

Create client invoice with evidence bundle and margin

4

Get Paid

Send to client, track payment, sync with Xero

Stop Drowning in Invoices

Join hundreds of Australian builders who've automated their invoice management with BuildLedger.

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