Stop Chasing
Supplier Invoices
Between Reece, Tradelink, and Samios runs, your supplier invoices are scattered everywhere. You can't tell which parts went to which job, and clients question your material costs. BuildLedger captures every supplier invoice automatically, tracks costs per job, and creates transparent client billing backed by evidence.
Active Jobs
This MonthBathroom Reno - 15 Park Rd
Reece - $3,420.00 | Tradelink - $1,280.50
$4,700.50
Hot Water Replacement - 8 Oak Ave
Reece - $2,180.00 | Samios - $340.00
$2,520.00
New Build Rough-in - 42 Collins St
Tradelink - $6,840.00 | Reece - $4,215.30
$11,055.30
Sound Familiar?
Every plumber deals with these headaches. BuildLedger fixes them.
Supplier Invoices Everywhere
You're buying from Reece, Tradelink, Samios, and half a dozen other suppliers. Invoices land in your email, get buried in your inbox, and by month-end you're scrambling to find them all.
Maintenance vs Project Costs
You're juggling emergency callouts, maintenance work, and project jobs all at once. Working out which parts went to which job is nearly impossible when you're buying materials on the fly.
Client Disputes on Material Costs
Clients see the bill and wonder why materials cost so much. Without the supplier invoices to back it up, you're left defending your charges and hoping they don't argue the toss.
How BuildLedger Works for Plumbers
Supplier Invoices Captured Automatically
Reece, Tradelink, Samios, Bunnings - their invoices arrive in your email and BuildLedger grabs them automatically. No more digging through your inbox at the end of the month trying to find that missing invoice.
- Email inbox monitoring - invoices captured as they arrive
- AI extracts supplier, amount, GST, line items, and due date
- Learns your suppliers over time - auto-categorises to the right job
Track Parts Costs Per Job
Every supplier invoice is linked to the right job. Rough-in materials, fixtures, hot water systems, drainage - you can see exactly what parts cost on each job, as the invoices come in.
- Material costs tracked per job - know if you're making money
- Maintenance and project work tracked separately
- GST handled automatically - BAS time sorted
Bill Clients with Full Transparency
Create client invoices with material costs backed by the original supplier invoices. When a client questions why a hot water system cost what it did, you've got the Reece invoice to prove it.
- Evidence bundles link supplier invoices to client charges
- Labour + materials clearly separated on every invoice
- Clients pay faster when they trust the numbers
Built for How Plumbers Actually Work
Supplier Invoice Capture
Reece, Tradelink, Samios, Bunnings - every supplier invoice is pulled from your inbox automatically. No more chasing paperwork at month-end.
Per-Job Costing
Know exactly what materials cost on every job. Whether it's a bathroom reno or an emergency callout, track parts costs so you know your real margins.
Materials Tracking
Track parts and materials per category - pipework, fixtures, hot water systems, drainage. Know where the money goes on every job.
Transparent Client Billing
Attach original supplier invoices to client bills as evidence. End material cost disputes before they start. Clients trust what they can verify.
Xero Integration
Two-way sync with Xero. Supplier bills, client invoices, and payments flow automatically. Your bookkeeper will thank you.
GST Sorted
GST extracted from every supplier invoice automatically. When BAS time comes, everything is already categorised and ready to go.
Common Questions from Plumbers
BuildLedger Also Works For
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