For Painters

Stop Chasing Paint
Supplier Invoices

Between Dulux trade runs, Haymes orders, and multiple jobs on the go, paint supplier invoices pile up fast. BuildLedger captures them automatically, tracks costs per job and per room, and creates transparent client invoices your customers actually trust.

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Painting Jobs

3 Active

Interior Repaint - 4BR Kew

Dulux Trade Centre - 28L Wash & Wear

$2,180.00

Exterior Weatherboard - Eltham

Haymes Paint - Solashield 40L

$3,450.00

Commercial Office - Richmond

Inspirations Paint - ceiling white bulk

$4,820.00

Total Paint Costs This Month $10,450
Invoiced to Clients $8,200 (78%)

Sound Familiar?

Every painting contractor deals with these headaches. BuildLedger fixes them.

Paint Supplier Invoice Chaos

Invoices from Dulux Trade Centre, Haymes, and Inspirations Paint pile up in your inbox. Half are emailed, half are handed over at the counter. Matching them to jobs is a nightmare.

Tracking Costs Per Room

You bought 60 litres of paint but it's spread across three rooms and two jobs. Working out what actually went where when it's time to bill the client? Good luck.

Clients Questioning Materials

Clients see "$2,400 for paint" on your invoice and think you're having a laugh. Without showing them the trade centre receipts and how many litres each room took, you're always on the back foot.

How BuildLedger Works for Painters

Step 1

Paint Supplier Invoices Captured Automatically

Dulux Trade Centre, Haymes Paint, Inspirations Paint - their invoices arrive in your email and BuildLedger grabs them automatically. No scanning dockets at the end of the day, no lost receipts.

  • Email inbox monitoring - invoices captured as they arrive
  • AI extracts paint type, quantity, colour codes, GST, and total
  • Learns your trade accounts - auto-categorises to the right job
Incoming Invoices
Dulux Trade Centre Auto-matched
Haymes Paint Auto-matched
Inspirations Paint Needs review
Interior Repaint 4BR Kew - Cost Breakdown
Paint - Walls (Wash & Wear) $1,280 / $1,400
Paint - Ceilings & Trim $420 / $500
Prep Materials (filler, tape, drop sheets) $340 / $300
Primer & Undercoat $180 / $250
Step 2

Track Costs Per Job and Per Room

Every paint purchase is allocated to the right job and broken down by room or area. You'll know exactly how much paint, primer, and prep materials went into each space.

  • Budget vs actual per job - spot overruns before they eat your margin
  • Track material usage per room so nothing gets missed in the final bill
  • GST handled automatically - BAS time sorted
Step 3

Bill Clients with Full Evidence

Create client invoices with the original paint supplier receipts attached. When a client asks "why did paint cost that much?", you've got the trade centre dockets to prove it.

  • Evidence bundles link paint receipts to client charges
  • Show litres used, colour codes, and cost per room
  • Clients pay faster when they can see exactly what they're paying for
Client Invoice #INV-2024-047
Sent
To: Mark & Lisa Thompson
Interior paint - 4 bedrooms $1,700.00
Ceilings & trim paint $420.00
Prep materials & primer $520.00
Labour - 4 days $3,200.00
Total (inc GST) $6,424.00
4 paint supplier invoices attached as evidence

Built for How Painters Actually Work

Paint Supplier Invoice Capture

Dulux, Haymes, and Inspirations invoices are pulled from your inbox automatically. No more sorting through paint-stained dockets at the end of the week.

Per-Job & Per-Room Costing

Allocate paint costs to specific jobs and break them down by room. Know exactly what each bedroom, living area, or exterior wall cost in materials.

Material Usage Tracking

Track litres of paint, tins of primer, rolls of tape, and drop sheets per job. Know your true material cost and stop underquoting.

Transparent Client Billing

Attach original paint supplier invoices to your client bills. Show them exactly what you paid at the trade centre so there's no argument about material costs.

Xero Integration

Two-way sync with Xero. Invoices, contacts, and payments flow automatically. Your bookkeeper gets clean data without you lifting a finger.

GST Sorted

GST extracted from every paint supplier invoice automatically. When BAS time comes, everything is already categorised and ready to go.

Common Questions from Painters

BuildLedger connects to your email and monitors for invoices from Dulux Trade Centre, Haymes Paint, Inspirations Paint, and any other supplier. When an invoice arrives, it's automatically captured and the AI extracts the paint products, quantities, colours, GST, and total. You just review and allocate to the right job.
Yes. You can break down material costs by room, area, or any custom category within a job. So when a client wants to know how much paint went into their master bedroom vs the kids' rooms, you've got the numbers ready.
No worries. When a single invoice covers materials for multiple jobs, you can split the line items across different projects. BuildLedger makes it easy to allocate specific products to specific jobs so your costing stays accurate.
Yes. BuildLedger has a two-way Xero integration. Paint supplier invoices push to Xero as bills, client invoices push as sales invoices, and contacts sync automatically. Your bookkeeper gets clean, categorised data without you having to do anything.
Unlimited. Whether you're running one residential repaint or juggling ten commercial jobs, BuildLedger keeps every project's paint costs, supplier invoices, and client billing separate and organised.

BuildLedger Also Works For

Renovation Builders Residential Builders Electricians Plumbers Carpenters Landscapers Roofers Concreters Tilers

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