For Renovation Builders

Stop Losing Money on
Reno Invoice Admin

Renovations mean dozens of suppliers, constant variations, and clients who want to see where every dollar went. BuildLedger captures your supplier invoices automatically, tracks costs in real time, and creates transparent client invoices backed by evidence.

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Smith Kitchen Reno

On Budget

Bunnings - Timber & Hardware

Auto-captured from email

$3,247.50

Sparky's Electrical

Categorised to Electrical

$4,200.00

Plumbing Plus - Rough in

Variation #3 - client approved

$1,850.00

Budget $45,000
Spent (inc. variations) $32,847 (73%)

Sound Familiar?

Every reno builder deals with these headaches. BuildLedger fixes them.

Scope Creep & Variations

Clients change their mind mid-reno. Tracking what's a variation vs what's in scope becomes a nightmare when invoices are scattered across emails and folders.

Too Many Suppliers

A single kitchen reno might involve 15+ different suppliers. Keeping track of who's been paid, who's outstanding, and what belongs to which project is chaos.

Client Trust Issues

Reno clients want to see exactly where their money went. Without evidence-backed invoices, you're left defending your charges over awkward kitchen table conversations.

How BuildLedger Works for Renovation Builders

Step 1

Supplier Invoices Are Captured Automatically

Bunnings, electrical wholesalers, plumbing suppliers, cabinetmakers - their invoices arrive in your email and BuildLedger grabs them automatically. No scanning, no manual entry.

  • Email inbox monitoring - invoices captured as they arrive
  • AI extracts vendor, amount, GST, line items, and due date
  • Learns your suppliers over time - auto-categorises to the right project
Incoming Invoices
Bunnings Warehouse Auto-matched
Metro Electrical Supply Auto-matched
New Supplier Co. Needs review
Smith Kitchen Reno - Cost Breakdown
Demolition $2,400 / $3,000
Electrical $4,200 / $5,000
Plumbing $6,800 / $6,000
Cabinetry $8,500 / $12,000
Step 2

Track Costs in Real Time by Category

Every supplier invoice is categorised - Demolition, Electrical, Plumbing, Cabinetry, Tiling - so you can see exactly where the money is going on each reno, as it happens.

  • Budget vs actual per category - spot overruns before they blow out
  • Variations tracked separately so you know true project cost
  • GST handled automatically - BAS time sorted
Step 3

Bill Clients with Full Evidence

Create client invoices with evidence bundles attached. Every dollar you charge is backed by the original supplier invoices. No more "why is this so expensive?" conversations.

  • Evidence bundles link supplier invoices to client charges
  • Progress claims or final invoices - your choice
  • Clients pay faster when they trust the numbers
Client Invoice #INV-2024-031
Sent
To: John & Sarah Smith
Electrical rough-in $4,200.00
Plumbing rough-in $3,850.00
Builder margin $1,207.50
Total (inc GST) $10,183.25
3 supplier invoices attached as evidence

Built for How Reno Builders Actually Work

Email Invoice Capture

Supplier invoices are pulled from your inbox automatically. No more forwarding, scanning, or manual data entry.

Real-Time Cost Tracking

See budget vs actual per project and category as invoices come in. Catch overruns on demo day, not completion day.

Variation Tracking

Keep variations separate from the original scope. Know exactly what the base job cost vs what the client changed mid-build.

Evidence Bundles

Attach original supplier invoices to your client invoices. Full transparency that builds trust and gets you paid faster.

Xero Integration

Two-way sync with Xero. Invoices, contacts, and payments flow automatically. No double-handling.

GST Sorted

GST extracted from every invoice automatically. When BAS time comes, everything is already categorised and ready.

Common Questions from Reno Builders

BuildLedger connects to your email (Gmail or IMAP) and monitors for incoming supplier invoices. When one arrives, it's automatically captured, the PDF is parsed using AI to extract the vendor, amount, GST, line items, and due date. You just review and approve - or let it auto-categorise to the right project.
Yes. Variations are tracked as separate line items linked to the original project. You can see the base contract cost vs variation costs at any time, and include or exclude variations from client invoices as needed.
When you create a client invoice, BuildLedger can attach the original supplier invoices as evidence. Your client receives their invoice with a bundle showing exactly what you paid each supplier. This transparency builds trust and significantly reduces payment disputes.
Yes. BuildLedger has a two-way Xero integration. Contacts sync automatically, supplier invoices push to Xero as bills, and client invoices push as sales invoices. Your bookkeeper will love you.
Unlimited. Whether you're running one kitchen reno or ten bathroom renovations simultaneously, BuildLedger keeps every project's costs, invoices, and client billing separate and organised.

BuildLedger Also Works For

Residential Builders Electricians Plumbers Carpenters Landscapers Roofers Painters Concreters Tilers

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