For Electricians

Stop Losing Track of
Wholesaler Invoices

Running between jobs all day means wholesaler invoices pile up in your inbox. You don't know your real costs per job until it's too late. BuildLedger captures every invoice from Middys, L&H, and Rexel automatically, tracks costs per job, and helps you bill clients accurately.

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Active Jobs

This Week

Unit 4/12 Smith St - Rewire

Middys - $1,847.20 | L&H - $623.50

$2,470.70

New Build - 28 Collins Ave

Rexel - $4,312.00 | Middys - $2,180.40

$6,492.40

Commercial Fit-out - Level 3

L&H - $8,920.00 | Middys - $3,441.60

$12,361.60

Total Materials This Week $21,324.70
Invoices to Review 3 pending

Sound Familiar?

Every sparky deals with these headaches. BuildLedger fixes them.

Wholesaler Invoices Piling Up

You're picking up materials from Middys, L&H, and Rexel multiple times a week. Those invoices pile up in your email and you never quite know what's been paid and what hasn't.

Can't Track Costs Per Job

You're doing three callouts a day across different sites. Figuring out which materials went to which job means digging through invoices at the end of the month - if you even bother.

Quoting Blind

Without knowing your real costs per job, your quotes are guesswork. You're either leaving money on the table or pricing yourself out of work - and you don't know which.

How BuildLedger Works for Electricians

Step 1

Wholesaler Invoices Captured Automatically

Middys, L&H, Rexel, Ideal Electrical - their invoices arrive in your email and BuildLedger grabs them automatically. No scanning dockets at the end of the day, no shoebox of receipts.

  • Email inbox monitoring - invoices captured as they arrive
  • AI extracts supplier, amount, GST, line items, and due date
  • Learns your wholesalers over time - auto-categorises to the right job
Incoming Invoices
Middys Electrical Auto-matched
L&H Electrical Auto-matched
Rexel Australia Auto-matched
New Lighting Supplier Needs review
Job Cost Breakdown - Unit 4/12 Smith St
Cable & Wiring $847.20 / $900
Switchboard & RCDs $1,200.00 / $1,200
GPOs & Switches $423.50 / $500
Lighting & Fittings $1,100.00 / $800
Step 2

Know Your Real Costs Per Job

Every wholesaler invoice is linked to the right job. Cable, switchboards, GPOs, lighting - you can see exactly what materials cost on each job, as the invoices come in.

  • Material costs tracked per job - know if you're making money
  • Quote vs actual comparison - improve future pricing
  • GST handled automatically - BAS time sorted
Step 3

Invoice Clients with Evidence

Create client invoices with material costs backed by evidence. When a client questions the price, you've got the wholesaler invoices to prove it. No more awkward conversations.

  • Evidence bundles link wholesaler invoices to client charges
  • Labour + materials clearly separated on every invoice
  • Clients pay faster when they trust the numbers
Client Invoice #INV-2024-089
Sent
To: David Chen - Unit 4/12 Smith St
Rewire labour (16 hrs) $2,400.00
Materials (cable, switchboard, GPOs) $2,470.70
Compliance certificate $180.00
Total (inc GST) $5,555.77
4 wholesaler invoices attached as evidence

Built for How Sparkies Actually Work

Wholesaler Invoice Capture

Middys, L&H, Rexel, Ideal - every wholesaler invoice is pulled from your inbox automatically. No more scanning dockets or manual entry.

Per-Job Cost Tracking

See exactly what materials cost on every job. Compare quoted vs actual so you can price future work accurately and stop leaving money on the table.

GST Handling

GST extracted from every wholesaler invoice automatically. Input tax credits tallied and ready for BAS time without digging through paperwork.

Client Invoicing

Generate professional client invoices with labour and materials clearly separated. Send them straight from BuildLedger or export to your accounting software.

Xero Sync

Two-way sync with Xero. Wholesaler bills, client invoices, and payments flow automatically. Your bookkeeper will thank you.

Evidence Bundles

Attach original wholesaler invoices to client charges. When a client questions material costs, you've got the proof ready to go.

Common Questions from Electricians

Yes. BuildLedger works with all major Australian electrical wholesalers including Middys, L&H, Rexel, Ideal Electrical, and any other supplier that sends invoices via email. The AI learns each supplier's invoice format and extracts all the relevant details automatically - amounts, GST, line items, due dates.
When a single wholesaler invoice covers materials for multiple jobs, you can split the invoice and allocate line items to different jobs during the review step. BuildLedger makes it easy to drag costs to the right job, so your per-job cost tracking stays accurate even when you're buying for several sites in one run.
You can create a project for warranty work and categorise materials accordingly. This way you can track the true cost of warranty callouts over time and factor that into your quoting. You'll know exactly how much warranty work is eating into your margins.
Yes. BuildLedger has a two-way Xero integration. Wholesaler invoices push to Xero as bills, client invoices push as sales invoices, and contacts sync automatically. Payments are tracked across both systems. Your bookkeeper or accountant can reconcile everything without chasing you for paperwork.
Absolutely. Whether you're wiring a new build over six weeks or doing a quick switchboard upgrade in an afternoon, BuildLedger tracks costs per job regardless of size. You can have long-running project work and quick service calls running side by side, each with their own cost tracking and client invoicing.

BuildLedger Also Works For

Renovation Builders Residential Builders Plumbers Carpenters Landscapers Roofers Painters Concreters Tilers

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