Safety Management

SWMS, site inductions, QR sign-in, and incident reporting for compliant worksites.

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Safety Overview

BuildLedger helps you maintain safe, compliant worksites with integrated safety management tools. Track who's on site, ensure everyone has completed inductions, and keep SWMS documents organized.

Safety Dashboard
12
On Site Today
98%
Inducted
2
SWMS Expiring
0
Open Incidents

Safe Work Method Statements (SWMS)

SWMS are required for high-risk construction work in Australia. BuildLedger helps you create, store, and manage SWMS documents.

Creating a SWMS

  1. Go to Safety → SWMS
  2. Click Create SWMS
  3. Select a template or start from scratch
  4. Define the high-risk work activity
  5. Identify hazards and control measures
  6. Add responsible persons
  7. Save and link to project
SWMS Template Structure
1. Activity Description
What high-risk work is being performed?
2. Hazard Identification
What hazards exist? (Falls, electrical, confined spaces, etc.)
3. Risk Assessment
Likelihood × Consequence = Risk Rating
4. Control Measures
How will risks be eliminated or minimized?
5. PPE Requirements
Hard hat, hi-vis, steel caps, harness, etc.

Reminder: SWMS must be reviewed and signed by all workers before starting high-risk work. BuildLedger tracks digital signatures.

Site Inductions

Every worker must complete a site induction before starting work. BuildLedger provides digital inductions that workers can complete on their phone.

Setting Up Site Inductions

  1. Go to the project's Safety tab
  2. Click Configure Induction
  3. Add induction content:
    • Site-specific hazards
    • Emergency procedures
    • First aid locations
    • Site rules and PPE requirements
  4. Add acknowledgement checkboxes
  5. Save the induction
Mobile Induction Screen
Site Induction
Johnson Residence Extension
I have read and understood the site hazards
I know the location of first aid and emergency exits
I will wear required PPE at all times
I have current White Card certification

QR Code Sign-In

Track who's on site with QR code sign-in. Workers scan the code when they arrive and leave, creating an automatic attendance log.

Setting Up QR Sign-In

  1. Go to the project's Safety tab
  2. Click Generate Site QR Code
  3. Print the QR code poster
  4. Display at site entrance
QR Sign-In Flow
📱
1. Scan QR Code
Worker scans with phone camera
✍️
2. Enter Details
Name, company, purpose of visit
✅
3. Signed In
Logged automatically

Benefits

  • Know who's on site in case of emergency
  • Automatic time tracking for workers
  • No paperwork or sign-in sheets
  • Historical records for compliance

Incident Reporting

Report and track safety incidents, near-misses, and hazards. BuildLedger helps you document everything for compliance and continuous improvement.

Reporting an Incident

  1. Go to Safety → Incidents
  2. Click Report Incident
  3. Fill in the details:
    • Date, time, and location
    • Type of incident (injury, near miss, property damage)
    • Description of what happened
    • People involved
    • Immediate actions taken
  4. Upload photos if available
  5. Submit the report
Incident Types
Injury
Medical treatment required
Near Miss
Could have caused injury
Property Damage
Equipment or site damage
Hazard
Identified safety risk

Important: Notifiable incidents must be reported to SafeWork within 48 hours. BuildLedger can generate the required documentation.

Compliance Dashboard

The compliance dashboard gives you an at-a-glance view of your safety status across all projects.

  • Worker compliance – Who needs inductions or has expiring documents
  • SWMS status – Which SWMS are current, expiring, or need review
  • Subcontractor documents – Insurance, licenses, and certifications
  • Incident trends – Track incidents over time to identify patterns

Access the compliance dashboard from Safety → Dashboard.

Related Topics

→ Subcontractors → Project Management → Scheduling & Gantt → Getting Started