Subcontractors

Subcontractor Database

Keep all your subcontractor information organized in one place. BuildLedger stores contact details, trade categories, compliance documents, and job history for each subbie.

Adding Subcontractors

To add a new subcontractor to your database:

1. Go to Subcontractors in the main menu
2. Click Add Subcontractor
3. Enter their details:
   • Business name and ABN
   • Contact person and phone
   • Email address
   • Trade category (Electrical, Plumbing, etc.)
   • Hourly or day rate (optional)
4. Save the subcontractor

Compliance Tracking

Track important compliance documents for each subcontractor. BuildLedger will alert you when documents are about to expire.

Document Types

• Public Liability Insurance – Required for all subcontractors
• Workers Compensation – If they have employees
• Trade Licenses – Electrical, plumbing, gas fitting, etc.
• White Card – General construction induction
• SWMS – Safe Work Method Statements

Sending Job Offers

When you need a subbie for a job, send them an offer directly from BuildLedger. They'll receive an email with the job details and can accept or decline.

1. Go to the project's Schedule tab
2. Click on a task or create a new one
3. Click Assign Subcontractor
4. Select the subbie from your database
5. Set the dates and add any notes
6. Click Send Job Offer

Booking Confirmations

When a subcontractor accepts a job offer, you'll be notified immediately. The booking is automatically added to your project schedule.

Tracking Payments

When you receive invoices from subcontractors, they're linked to both the subcontractor and the project. This gives you visibility into:

• Total paid to each subcontractor
• Outstanding invoices by subbie
• Cost breakdown per project
• Payment history

Forward subcontractor invoices to your BuildLedger inbox, and they'll automatically be linked to the right subbie if the email matches.